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Objectives

At the end of this training seminar, you will learn to:

• Identify principles, definitions and major steps involved in the contracting process
• Outline all contract preparation activities including planning, developing scope of work and identifying sourcing options
• Recognize diverse types of contracts and the effect of each type on the risk allocation strategy
• Develop criteria to invite, receive and evaluate bids
• Apply contract administration tools and techniques to effectively manage the contract and avoid disputes during implementation
• Resolve disputes collaboratively and amicably and outlining alternative dispute resolution methods

Who Should Attend?

This training seminar is suitable for a wide range of people but will particularly suit:

• All those involved in any aspect of preparing,
• Implementing,
• Managing or administering contracts
• Who are committed to prove their dedication to their professional growth.

Target Competencies

• Contract preparation
• Contract administration
• Preparing and evaluating bids
• Planning contracting process
• Resolving contractual disputes
• Managing contractors

PROGRAM OUTLINE

Principles of contracts

• Defining a contract
• Elements of a contract
• Express and implied contracts
• Problems in preparing and managing contracts

Contract preparation

• Stages of contract preparation and management
• Evaluation of internal and external resources
• Contracting methods
• Developing the scope of work
• Problems with a badly written scope of work
• Decision analysis worksheet
• Evaluation criteria
• Terms and conditions

Contract types and strategies

• One or several contracts
• Fixed price contracts
• Cost reimbursable contracts
• Time and material contracts
• Payment terms

The tendering stage

• Objectives of tendering
• Alternative to tendering
• Tendering procedures
• Evaluation of bidders
• Pre-qualification criteria
• Invitation to tender
• Receipt and opening of bids
• Tender evaluation
• Contract award
• Different pricing methods
  • Whole life cost
  • Value for money
  • Most Economically Advantageous Tender (MEAT)
• Online reverse auction

Contract administration

• Purpose of contract administration
• Aspects to manage
• Documents needed to administer a contract
• Contract administration tools
• Role of contract administrators
• Lessons learned

Claims and variation orders

• Breach of contract
• Money damages
• Equitable remedies
• Changes and modifications
• Alternative dispute resolutions (negotiation, mediation, arbitration)

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